User tokens in PDF files

4 mai 2023Categories:PDF insights

User tokens can be a huge help and time saver if you print many documents of the same kind on a regular basis. They let you skip all interaction with your PDF converter by automatically filling in predefined values, such as the file name or the target directory. In this article, we will take a closer look at what user tokens are, how they work in PDFCreator, and the benefits they can provide you.

Predefine file names and other values for your PDFs

Using user tokens in PDFCreator is simple and flexible. Users can define their own user tokens in PDFCreator's settings, specifying the values or data sources they want to use. For example, a user token can be defined to automatically insert the current date and time into the PDF document. Once set up, user tokens can easily be inserted into the PDF document. Users can also combine multiple user tokens to create complex and dynamic content in the PDF document. With PDFCreator business editions, you can define any number of tokens for your individual purposes.

Let's take a look at an example:

Step 1

If you create many invoices as PDF, you could use user tokens to automatically insert the customer name, invoice number or any other information in the file name of the invoice. First you define the user tokens in your profile with a few simple steps.

Step 2

Afterwards you can insert the user tokens directly in your original document with the correct values.

Step 3

After the conversion, the lines with your user tokens won't be visible, but the file name will include their values.

FAQs: Auto-generate data in PDFs with user tokens

What are user tokens?

User tokens are dynamic placeholders that can be inserted into PDF documents using a PDF converter like PDFCreator. These placeholders are replaced with actual values when the document is generated, allowing for personalized content in PDF files. User tokens are typically used to add information, such as the user's name, date of creation, document title and/or any other custom data required for the PDF document. User tokens are enclosed in curly brackets ({ }) and can be inserted into various parts of the PDF document, including the file name, title, author, subject, keywords and more.

What are the benefits of user tokens?

With user tokens, PDFCreator allows for dynamic content generation based on user-specific data. For example, user tokens can be used to automatically add invoice numbers or other personalized information to the document. You are free to choose any name for the user tokens and customize them according to your requirements. Regardless of the content of your PDFs, if you work with them daily and they all have a similar pattern, user tokens will be able to save you a lot of unnecessary repetitive actions.

How can I auto-generate invoice numbers in PDF?

If you create a lot of invoices as PDFs, you can save time by letting PDFCreator automatically insert the invoice number or other information in the invoice document. Check out the example above to see how you can auto-generate invoice numbers for your PDF invoices. Check out our article about PDF automation to read more about the many other automated features of PDFCreator that can help to speed up your PDF processing.

Free 30-day trial